This guide will help you answer 9.2 Explain procedures for receiving, storing, recording, administering and the safe disposal of medicines in an Early Years Setting.
When it comes to managing medicines in an early years setting, it is crucial to follow strict guidelines to ensure the safety and well-being of the children. Here, we break down the procedures for receiving, storing, recording, administering, and safely disposing of medicines. Always check and follow your own organisation’s procedures for handling medicines.
Receiving Medicines
When receiving medicines into the setting, it’s essential to follow a specific protocol to prevent errors or misuse.
- Check Details: Verify that the medication comes with a clear prescription or instruction from a qualified healthcare provider. This includes the child’s name, dosage, frequency, administration method, and the prescriber’s details.
- Parental Consent: Ensure that parents or guardians provide written consent for each medication. This consent should detail their child’s needs and any potential side effects.
- Documentation: Record the receipt of all medications in a dedicated medication log book or system immediately upon arrival. This log should include the child’s name, medication details, date, and time of receipt.
Storing Medicines
Proper storage of medicines is vital to ensure their efficacy and prevent accidental ingestion.
- Secure Storage: Store all medications in a locked cupboard or designated area out of children’s reach. Refrigerated medicines should be placed in a clearly labelled, secure container within the fridge.
- Label and Segregate: Clearly label all medicines with the child’s name, dosage instructions, and expiration date. It helps to separate medicines for different children to avoid mix-ups.
- Temperature Control: Follow specific storage instructions regarding temperature. Some medicines may need refrigeration, while others should be kept at room temperature.
Recording Medicines
Accurate record-keeping ensures accountability and the safety of children in the setting.
- Documentation: Maintain a detailed medication log. Record each instance of medication administration, including the child’s name, medication name, dosage, time of administration, and the signature of the person administering it.
- Updating Records: Update the medication log regularly to reflect current prescriptions, dosage changes, or when medications are no longer needed.
- Spillages and Errors: Record any medication spillages, errors, or missed doses immediately, and inform parents and the relevant healthcare provider.
Administering Medicines
Administering medicine to children requires precision and care to ensure their safety and well-being.
- Prepare: Wash your hands thoroughly before handling any medicines. Check the medication label and ensure that it matches the prescription and the information provided by the parents/guardians.
- Dosage Verification: Use appropriate measuring devices, such as syringes or medicine cups, to administer the correct dosage. Do not guess or approximate dosages.
- Child-Friendly Approach: Make the administration process as comfortable as possible for the child. Explain to them what you are doing in a simple, reassuring manner.
- Two-Person Rule: Whenever possible, have a second staff member verify the medication and dosage before you administer it. This can help prevent errors.
Safe Disposal of Medicines
Medicines that are no longer needed or have expired must be disposed of safely to avoid accidents or misuse.
- Return to Parents: Preferably, return unused or expired medications to the child’s parents for safe disposal.
- Disposal Protocols: If returning to parents is not feasible, follow the setting’s disposal protocols. This may involve taking medicines to a pharmacy or a licensed disposal facility.
- Documentation: Record all disposals in the medication log, including the method of disposal, date, and the staff member responsible for it.
Summary
Handling medicines in an early years setting involves meticulous procedures to ensure that children receive the correct medication safely and securely. By following the protocols for receiving, storing, recording, administering, and disposing of medicines, early years practitioners can uphold high standards of care and minimise risks.
Understand that these procedures are in place to protect the children, the staff, and the setting’s integrity. Always adhere to these guidelines strictly and ensure that all staff members are trained and well-informed about these procedures. This adherence ensures the well-being of every child under your care.
