How to do a Risk Assessment for Activity Provision

How to do a Risk Assessment for Activity Provision


Care Learning

3 mins READ

Risk assessments are crucial for ensuring the safety and well-being of participants during activities. They help identify potential hazards and take measures to prevent accidents.

Let’s go through the step-by-step process for conducting a risk assessment for activity provision.

What is a Risk Assessment?

A risk assessment is a systematic process of evaluating the potential risks that may be involved in a projected activity or undertaking. It helps to identify hazards, assess the risks, and implement control measures to minimise harm.

Steps to Conduct a Risk Assessment

1. Identify the Hazards

What is a Hazard?

A hazard is anything with the potential to cause harm. This could include physical items, environmental factors, or participants’ actions.

How to Identify Hazards

  • Walkthrough the Activity Area: Physically inspect the area where the activity will take place. Look for anything that could cause harm. For example, slippery floors, uneven surfaces, or sharp objects.
  • Review Previous Incidents: Look at past records of similar activities. Identify any previous accidents or near-misses.
  • Consult with Staff and Participants: Talk to people who frequently use the area or are experienced in the activity. They can provide insights into potential hazards you might overlook.
  • Consider All Aspects of the Activity: Think about every step of the activity. What equipment will be used? What actions will participants perform? Are there environmental factors to consider?

2. Decide Who Might Be Harmed and How

Who Could Be Harmed?

  • Participants: Think about their age, experience, and physical abilities.
  • Staff and Volunteers: Consider their roles in the activity and potential exposure to hazards.
  • Visitors and Spectators: Include anyone who might be present during the activity but not directly participating.

How Could They Be Harmed?

For each identified hazard, think about how it could potentially cause harm. For example, a slippery floor could lead to falls and injuries.

3. Evaluate the Risks

What is Risk?

Risk is the likelihood of harm occurring from a hazard and the severity of the consequences.

How to Evaluate Risks

  • Determine Likelihood: Assess how likely it is that the hazard will cause harm. Use terms like ‘unlikely,’ ‘possible,’ or ‘very likely.’
  • Determine Severity: Assess the potential impact or severity of the harm. Use terms like ‘minor injury,’ ‘serious injury,’ or ‘fatality.’
  • Assign a Risk Level: Combine the likelihood and severity to determine a risk level. You can use a risk matrix to help with this.

4. Implement Control Measures

What are Control Measures?

Control measures are actions taken to eliminate or reduce the risks associated with hazards.

Types of Control Measures

  • Elimination: Remove the hazard completely if possible. For example, use a different activity area if the current one has too many hazards.
  • Substitution: Replace the hazard with something less dangerous. For example, use soft mats instead of hard floors.
  • Engineering Controls: Make physical changes to the environment to reduce the risk. For example, install handrails or non-slip flooring.
  • Administrative Controls: Implement policies, procedures, or training to reduce the risk. For example, provide safety instructions and supervision.
  • Personal Protective Equipment (PPE): Use equipment to protect individuals. For example, provide helmets or knee pads.

5. Record Your Findings

What to Record

  • Identified Hazards: A list of all identified hazards.
  • Who Might Be Harmed: Details of who could be affected by each hazard.
  • Risk Evaluation: The likelihood and severity of risks, and the overall risk level.
  • Control Measures: The actions taken to eliminate or reduce risks.
  • Person Responsible: Who is responsible for implementing each control measure.

Why Record?

Recording your findings ensures that everyone is aware of the risks and the control measures in place. It also provides a reference in case of an incident and shows that you have taken steps to ensure safety.

6. Review and Update the Assessment

When to Review

  • Regularly: Risk assessments should be reviewed periodically, even if no incidents have occurred.
  • After an Incident: If an accident or near-miss happens, review the risk assessment to understand what went wrong and how to prevent it in the future.
  • When Changes Occur: If there are any changes to the activity, environment, or participants, review the risk assessment to ensure it remains relevant.

How to Update

If you identify new hazards or find that existing control measures are ineffective, update the assessment accordingly. Make sure to communicate any changes to all involved parties.


Conducting a risk assessment for activity provision is a detailed process, but it is essential for maintaining safety. By following these steps, you can identify hazards, evaluate and manage risks, and ensure the well-being of everyone involved.

Remember, a thorough and regularly updated risk assessment can prevent accidents and create a safer environment for all.

How useful was this post?

Click on a star to rate it!

As you found this post useful...

Follow us on social media!

We are sorry that this post was not useful for you!

Let us improve this post!

Tell us how we can improve this post?

You cannot copy content of this page