This guide will help you answer 2.3 Describe the key stages in the observation, assessment and planning cycle for: the child, the parents/carers, the Early Years Setting in planning the next steps.
As an Early Years Practitioner, it’s crucial to understand the observation, assessment, and planning cycle. This cycle involves multiple stakeholders: the child, the parents/carers, and the Early Years Setting. Here’s a detailed breakdown of each key stage for planning the next steps.
The Child
Observation
The first step is observing the child. This means watching and noting what the child does, how they interact with others, and their behavioural patterns. Use different methods to gather a well-rounded view:
- Anecdotal Records: Short, narrative accounts of specific incidents.
- Running Records: Continuous notes taken during a set period.
- Time Sampling: Observations at regular intervals.
- Event Sampling: Focused on specific events or behaviours.
- Checklists: Lists of skills or behaviours to tick off.
Assessment
Next, assess the observations to understand the child’s development and needs. Compare what you’ve observed with developmental milestones and frameworks like the EYFS (Early Years Foundation Stage).
- Developmental Milestones: Are they meeting age-appropriate skills?
- Strengths and Areas for Improvement: Identify what the child excels at and what areas need more support.
- Learning Styles and Preferences: Observe how the child learns best—through play, visual aids, etc.
Planning
Plan activities and interventions based on your assessment. Tailor these to the child’s needs and interests to encourage their developmental progress.
- Individual Learning Plans: Craft personalised activities to support their development.
- Short-term and Long-term Goals: Define what you aim to achieve in both immediate and more distant future.
- Incorporate Interests: Plan activities around what the child enjoys to keep them engaged.
The Parents/Carers
Observation
Engage with parents/carers to understand their perspectives. Their insights into the child’s behaviour and habits at home are invaluable.
- Parental Reports: Ask parents to describe what they notice about their child’s growth and development.
- Questionnaires: Use structured questions to gather more detailed information.
- Regular Conversations: Informal chats during drop-off and pick-up times can be very revealing.
Assessment
Assess the information provided by parents/carers to cross-reference with your own observations. Parents may offer insights that aren’t visible in the setting.
- Home Environment: Understand any factors that could influence the child’s behaviour.
- Consistency: Check if the child shows the same skills and behaviours both at home and in the setting.
- Family Dynamics: Be aware of any family situations that could impact the child.
Planning
Include parents/carers in the planning process. Their involvement can reinforce what the child learns in the setting and provides a consistent approach.
- Shared Goals: Agree on common objectives for the child’s development.
- Home Activities: Suggest activities parents can do at home to complement what is being done in the setting.
- Feedback Mechanism: Establish a way for parents to share ongoing observations from home.
The Early Years Setting
Observation
Involve the broader early years setting in the observation process. This ensures a holistic understanding of the child’s experience.
- Team Observations: Gather observations from all staff members who interact with the child.
- Group Dynamics: Assess how the child interacts within group settings.
- Environment: Observe how the child uses different areas and resources within the setting.
Assessment
Assess the cumulative observations from the setting to form a complete picture. Compare these against established early years frameworks.
- Holistic Development: Consider all aspects of the child’s development—physical, cognitive, emotional, and social.
- Resource Utilisation: Evaluate how well the child is using available resources and materials.
- Inclusion: Ensure the child feels included and valued in the setting.
Planning
Plan as a team to ensure consistency and coherence in the approach to each child’s development.
- Team Meetings: Hold regular meetings to discuss the observations and assessments.
- Action Plans: Create and update action plans based on collective insights.
- Environment Adjustments: Modify the setting, if necessary, to better meet the child’s needs.
Putting It All Together
Integrated Approach
Combine insights from observations, assessments, and planning stages for the child, parents/carers, and setting. This integrated approach ensures a rounded and effective plan for the child’s development.
- Collaborative Planning: All parties should have a say in the planning process.
- Monitoring and Reviewing: Regularly check progress and make adjustments as necessary.
- Effective Communication: Maintain open lines of communication among all stakeholders.
Practical Steps
- Documentation: Keep clear and thorough records of all observations, assessments, and plans.
- Feedback Loop: Constantly seek feedback from parents/carers and staff members.
- Training and Development: Ensure ongoing professional development for staff to keep up with best practices.
Conclusion
The observation, assessment, and planning cycle is an essential part of supporting children in Early Years Settings. By engaging with the child, parents/carers, and the broader setting, practitioners can develop comprehensive and effective plans to foster each child’s growth and development.
