GROUP LEADER ACCESS

Manage your team’s learning in one place

Are you a team manager or training co‑ordinator? Group leader access lets you choose courses for your learners, build teams, send reminders and see exactly what has been completed — all free.

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Built for managers and co‑ordinators

If you look after a team of learners, group leader access gives you a simple way to assign the right courses, keep people on track and evidence completions — without chasing spreadsheets.

It is completely free, and you can manage one team or several organisations from a single dashboard.

Group leader

WHAT YOU GET

Everything you need to manage your learners

Choose their courses

Select the specific courses you want your learners to complete.

Teams & organisations

Create teams, or manage multiple organisations from one place.

Add your learners

Add your own learners to the teams you manage.

Remind & notify

Email learners and post notices to keep everyone on track.

Completion reporting

See when and what each learner and team has completed.

Your own branding

Add your organisation’s branding and logo to the courses.

Export to CSV

Export users and completions to CSV for your records.

REQUEST ACCESS

Group leader request form

Complete the short form below to become a group leader.

Before you apply

  • It’s completely free — there is no charge for group leader access.
  • You will usually be set up within 3–5 working days.
  • The group leader must already have a registered account at carelearning.org.uk/register before you apply.
  • Not available to training providers, outsourcing companies or resellers.
  • Learners must not be charged for access to our courses.
  • We reserve the right to refuse any applications for group leader access.

Group Leader Request Form

Your details

We will send a confirmation here. You do not need an account yourself.

Organisation

In a couple of sentences, tell us what your organisation does and who you support, for example a domiciliary care agency supporting older people at home.

Group Leader

The Group Leader must already have a free Care Learning account with this email address. We check it as you type.

Confirmations (required)

Who can have a free Group Leader account

Free Group Leader accounts are for organisations training their own staff, volunteers or students. This includes care and support providers, children's and early years services, health services, schools, colleges and universities, local authorities and councils, housing and homelessness services, and charities, community interest companies (CICs) and community groups. What counts is the work the organisation does, not its legal form. They are not available to recruitment, staffing or nursing agencies, training or apprenticeship providers, consultancies, content resellers or organisations that offer e-learning or staff training to others: this is a conflict of interest, so these organisations are not eligible. We may ask for more information before approving a request.

Read our Eligibility Criteria guide

Full Terms and Conditions

Terms at a glance

Version 2026-11-04

This summary explains the main points. It does not replace the full Terms and Conditions linked below. By using Care Learning or creating an account, you agree to the full terms.

  • Who can register for free: Care Learning welcomes adults aged 18 or over who work, volunteer, are on placement or study in adult social care, children's services, early years and childcare, education (schools, colleges and universities), health, local authorities and councils, housing and homelessness, or charities, community interest companies (CICs) and community groups. Unpaid carers, personal assistants and individual agency workers learning for their own development are also welcome. Students in the UK, and people studying relevant subjects in other countries, can register for their own account for personal learning. You do not need to be employed by a care organisation to register.
  • Who is not eligible for a free account: Accounts must not be created or used mainly for the purposes or benefit of training or apprenticeship providers, recruitment or staffing businesses, e-learning companies, content resellers or competitors, consultancies, outsourced business-service organisations, or organisations carrying out commercial research or benchmarking. People connected with these organisations may still create their own account for personal study, but not to use our content on the organisation's behalf.
  • Not sure if you are eligible? See our Eligibility Criteria guide at carelearning.org.uk/our-platform/eligibility-criteria/ or contact us before you register.
  • Eligibility checks: We may ask for reasonable information about your organisation, studies, role or intended use of Care Learning. Registration information, organisation details, email-domain information and eligibility declarations may be used to identify accounts requiring review. A keyword or automated screening indicator does not necessarily mean that you are ineligible. Being a college or university student does not, by itself, make you ineligible.
  • Educational content: Our courses and resources provide general education and information. They are not personal medical, clinical, legal, financial or regulatory advice.
  • Check important information: Law, official guidance and professional practice can change. Before applying course content, check current authoritative sources and follow your employer's policies, local procedures and professional requirements where applicable.
  • Certificates are not qualifications: A Care Learning certificate records course completion. It does not confer a regulated qualification, establish competence, replace professional registration or authorise a clinical or regulated activity.
  • Use your own account: Keep your sign-in details private. Do not share your account, and tell us promptly if you believe somebody else has accessed it.
  • Inactive accounts: If we have no successful sign-in or relevant learning activity recorded for 12 calendar months, we may send account reminders. Accounts are not deleted automatically or in bulk. Each account is reviewed individually before deletion.
  • Use the Service fairly: Automated access, content scraping, bulk downloading, unusually rapid course completion, advertising or monitoring bypasses and other misuse may result in access being restricted or withdrawn.
  • Respect our content: Course materials are provided for your personal, non-commercial learning. You must not copy, republish, sell, distribute, scrape, systematically analyse or commercially reuse them without written permission.
  • Free and paid content: Eligible learners, including eligible college and university students, can register and access our free courses. If we offer paid content, the price, access arrangements and any additional purchase terms will be shown before you place an order. Applicable consumer rights are not affected.
  • Learning records and privacy: We process account details, learning activity, assessment results and certificate records to operate the learning service. We may also process limited organisation and eligibility information where this is reasonably necessary to administer our eligibility requirements. More information appears in our Privacy Notice.
  • Age restriction: Care Learning is not intended for anyone under 18.
  • Changes to these terms: We may update these terms. We will take reasonable steps to notify registered users before a material change takes effect.

Questions about these terms can be sent using our Contact Us form.

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